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What is PII Scanning? 🤔
PII scanning, or Personally Identifiable Information scanning, refers to systematically searching for and identifying sensitive information that can be used to identify individuals personally.
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| Info |
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Personally identifiable information (PII) includes sensitive information such as full name, social security number, bank account number, and email address. |
The global PII Scan view is built into two main views: Scan Profile and Scan Results.
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PII - Table of Contents
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PII - Details
PII Profiles
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| panelIconId | 1f914 |
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| panelIcon | :thinking: |
| panelIconText | 🤔 |
| bgColor | #DEEBFF |
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PII Profile
This is where you can configure ConnectSecure agents to scan for PII, set scan criteria, and determine file types to be scanned.
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Global PII Profile - Overview
You can Add, Edit, Delete, and or Scan from the PII Profiles section.
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Add Scan Profile
Give the scan profile a Name of your choice.
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Choose the Scan Type of data you want to identify.
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Select any additional Allowed Extension Types to scan for.
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Choose your Agent(s) that will scan for PII.
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Define the Path Settings to include or exclude during the PII scan.
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When specifying paths for scanning, the logical root path is required to ensure the scan starts from the correct directory and interprets the wildcard accurately. Example for Windows: C:\Users\*\Documents\ Example for Linux/MAC: /home/*/Documents/ |
Tap Save when completed.
Scan
Tap the Scan button to initiate a PII scan; you must first select at least one of the Scan Profiles.
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Edit Scan
You must first select an existing scan profile to use the Edit Scan options.
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Make any desired changes, then tap Save; otherwise, click Cancel.
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Remove Scan
You must first select an existing scan profile to use the Remove Scan options.
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Select Yes in the Confirmation box to remove the PII scan profile.
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using the three dot-Action menu and the Add button.
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Global PII Profile - Action Toolbar Overview
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Global PII Profile - Actions
Add Scan Profile
Tap on the ‘Add Scan Profile’ button to get started.
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You will then have to complete the required fields for the PII scanning parameters, which include:
Name
Give the PII scanning profile a name.
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Scan Type
Select the type of PII data you want to scan for with this profile. The following data types are available.
Bank Account Number | IP Address |
Credit Card | MAC Address |
Date of Birth | OAuth Token |
Driving License | Phone |
Social Security Number |
| Info |
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ConnectSecure will detect American Express, MasterCard, Visa, Discover, Atos Private Label, Aura, UnionPay, JCB, Fuel Card and Cirrus. |
| Note |
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ConnectSecure will not detect these cards due to spaces or gaps in some cases: Maestro, Dankort, Eftpos, Hipercard, Vpay, Visa_dankort, Uk Fuel Card, Troy, Sodexo, and Cabal. |
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Bank Account Numbers: The scan looks for terms such as bank, ACC no, IBAN, and other related keywords commonly associated with bank account information. |
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Driver's License: The scan searches for terms like DL, driver, and license. |
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Default Extension Type
By default, the PII scan will scan the following extension types.
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Extension | Description |
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.txt | Text file |
.zip | ZIP archive file |
Portable Document Format file | |
.xls | Microsoft Excel spreadsheet file (older format) |
.xlsx | Microsoft Excel spreadsheet file (newer format) |
.doc | Microsoft Word document file (older format) |
.docx | Microsoft Word document file (newer format) |
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Allowed Extension Type
We can use these additional, optional, and permitted extension types to search for personally identifiable information (PII).
Extension | Description |
|---|---|
.c | C source code file |
.cpp | C++ source code file |
.go | Go source code file |
.html | Hypertext Markup Language file |
.js | JavaScript file |
.json | JavaScript Object Notation file |
.php | PHP script file |
.sh | Shell script file |
.tex | LaTeX document file |
.ts | TypeScript source code file |
.wpd | WordPerfect document file |
.xlsm | Microsoft Excel Macro-Enabled Workbook file |
.xml | eXtensible Markup Language file |
.yaml/.yml | YAML (YAML Ain't Markup Language) file |
Choose Company
Select a company from the drop-down menu to associate with the scan profile.
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Choose Agent
Select an agent from the drop-down menu to associate with the scan profile.
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Source Type
Files will be auto-selected for you; there are currently no other choices.
Path Settings
Define the included and/or excluded path locations that the scanning parameters. This can include wildcard locations using the '*' when searching. You can add as many locations as needed or search the entire storage/partition.
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| Info |
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Path Settings Examples Windows = C:\Windows (Windows Explorer file path) MAC = .\ (for home directory) |
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Initiate Scan
Select one of the configured options to initiate a PII scan and tap the initiate scan icon.
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Once the scan is started, you can track the scan progress and status by clicking on the Jobs icon.
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Tap on the date/time stamp column to see the details further.
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See the timeline-style details of the job as it is being processed.
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Edit Scan Profile
To edit an existing scan profile, select one of the configured options.
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After making any necessary changes to the scan profile, tap Save. If you don't need to make any changes, click the Cancel button to exit.
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Delete Scan Profile
Select a record and tap the Remove Profile icon to remove an existing scan profile.
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You will be prompted to confirm the action of removing the profile. Tap Yes to remove; otherwise, click Cancel to back out and keep the profile.
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Jobs
Tap the jobs section to see the progress and status of the PII scanning.
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PII Results
What are PII Scan Results? 🤔
This is where you can view the results of your PII scans. Before you can view viewing any results, you must first configure a PII Scan; see PII section above for information.. You can use the three-dot Action menu or Global Actions to delete results.
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Global PII Results - Overview
Here, you can view your PII scan(s) results. These fields include Status, PII Data Type, Source Type, Total Machines, File Path, and Input URL.
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Label
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General Use / Description
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Status
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Displays as Pending or Remediated
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PII Data
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Displays the PII data type (Bank Account Number, Credit Card, Date of Birth, Driving License, Email, IP Address, MAC Address, OAuth Token, Phone, or Social Security Number.
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Source Type
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Displays source of PII Scan.
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Total Machines
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Displays the count of machines where PII data is found.
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File Path
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Displays the file path where PII data is found.
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Input URL
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Displays the Path Settings from the selected PII Scan Profile.
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You will also find standard filtering and searching options.
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Global PII Results - Details
You can click on the PII Data column to see details of the PII data identified.
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Global PII Results - Action Toolbar Overview
The action toolbar has the standard Jobs and Alerts options.
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PII - Action Toolbar Details
Jobs
Tap to view the PII scan jobs for the selected company.
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Alerts
Tap to view the timeline-style alerts for the selected company.
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Need Support?
Contact our support team by sending an email to support@connectsecure.com or by visiting our Partner Portal, where you can Alerts and Info features can only be accessed from the side navigation toolbar actions.
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Need Support?
You can access our support portal anytime to create, view, and manage your update tickets.
https://cybercns.freshdesk.com/en/support/login
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Click below to be directed to our secure support portal or email support@connectsecure.com to open a ticket.
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